Sort By:

Recommended Tech and Tools for Ministry Teams

Recommended Tech and Tools for Ministry Teams

This is for the staff of small churches and nonprofits! 

We all know that ministries often find themselves a bit behind the tech curve. But worry not! We’ve got a list of super accessible tools that can help you streamline your work and make collaboration a breeze. These recommendations are great for most people, whether you're tech-savvy or just dipping your toes into the digital waters. Most of them have either a free version or an affordable monthly subscription. Let's dive in!

For Team Communication: Slack

Slack is a game-changer for keeping everyone in the loop. This software-as-a-service (SaaS) tool is available both as a browser version and an app, making it super accessible. With Slack, you can:

  • Organize Communication: Use channels for specific purposes or topics to keep discussions focused.

  • Direct Messaging: Quickly send private messages to team members.

  • Voice & Video Calls and Recordings: Hold meetings or check-ins live or just send updates in the form of audio or video.

  • Info Storage: New feature! Store important files and documents per channel.

  • Privacy Settings: Control who sees what.

Imagine having all your communication in one place, organized, and easy to view. It's like having a virtual office where you can drop in anytime.

For Project & Task Management: Trello

Trello is a go-to platform for project and task management. It's perfect for organizing tasks and ideas with its board, list, and card system. Here's why you'll love it:

  • High-Level Organization: Create different boards for various projects.

  • Detailed Cards: Add attachments, checklists, labels, due dates, and more.

  • Team Collaboration: Assign team members to tasks and track activity in real-time.

  • Versatility: Some of our team members even use Trello for personal tasks like managing a shopping list or budgeting with their spouse.

There are other project management tools we’ve used that are great! But Trello keeps it simple as if you were adding stick-it notes on the wall during a meeting. Trello actually does follow the kan-ban method. With this tool, you'll have a clear view of what's happening, who's doing what, and what's coming up next. It's like a robust, digital to-do list!

For Content Creation: Canva

Canva is a lifesaver for those of us who aren't graphic design pros. This tool is incredibly user-friendly and perfect for creating eye-catching visuals. Here’s what makes Canva awesome:

  • Templates Galore: Build projects from a vast library of templates so you’re not starting from scratch.

  • Easy to Use: A gentle learning curve makes it accessible for everyone.

  • Versatility: Create social media graphics, presentations, flyers, and more

  • Free and Pro Versions: Start with the free version and upgrade to a monthly subscription, if needed.

With Canva, you can whip up professional-looking designs in a matter of minutes, even if you have zero design experience.

For Marketing Content: Castmagic

Marketing your content just got easier with Castmagic. This tool is perfect for generating transcripts, timestamps, and platform-specific social and email copy from videos you create. Maybe you already record sermons or teaching sessions in your organization. Maybe your team already has regular meetings and you could capture in video aspects of your culture or thought leadership if you aren’t already. From those videos, you could product a host of omni-channel content. Benefits of Castmagic include:

  • Video Transcripts: Automatically generate transcripts for your videos.

  • Timestamps: Add timestamps for easier navigation.

  • Content Generation: Swipe social media captions and email copy that the platform pulls and refines based on your video content.

Castmagic helps you repurpose your video content efficiently, making it easier to reach your audience across different platforms.

For Website Monitoring: UptimeRobot

Keep your website up and running smoothly with UptimeRobot. We use this with our website. This tool is great for:

  • Easy Integration: Quickly set up and start monitoring your site.

  • Notifications: Receive text-based alerts if your site goes down.

  • Simple Interface: Easily add and manage multiple websites.

  • Status Pages: Track the status of several sites at once.

With UptimeRobot, you’ll be the first to know if there’s an issue with your site, ensuring minimal downtime and a better experience for your visitors.

For Journaling: Moleskine Sketchbook

Sometimes, digital just won't cut it. A good old-fashioned journal can be perfect for brainstorming, reflection, and study. We recommend the Moleskine Sketchbook:

  • Non-Lined Pages: Freedom to sketch, doodle, or write without constraints.

  • Quality Paper: Perfect for any pen or pencil.

  • Durable Cover: Keeps your ideas safe.

A sketchbook allows you to jot down thoughts, sketch ideas, and brainstorm without the limits of lined paper. It's a great tool for creative freedom.

Bonus! Our CEO's Favorite Pen: Pentel EnerGel RTX

Last but not least, every great sketchbook needs a great pen. Our CEO swears by the Pentel EnerGel RTX:

  • Smooth Writing: The 0.7 mm tip provides a perfect stroke.

  • Quick-Drying Ink: No smudges!

  • Easy to Find: Available in most stores.

This pen makes writing a pleasure, whether you're taking notes, journaling, or sketching out your next big idea.


There you have it! These tools are not only accessible but also incredibly effective in helping your ministry team stay organized, creative, and connected. Give them a try, and watch your productivity soar! Here’s to enjoyable, purposeful work!


0 0

A Personal Reflection on Gratitude

During this time of year, it is common for us to reflect on the things in our lives that provide a sense of gratitude, and that’s good for us to do so. But like the subjects of “Rest” or “Sabbath,” if we only wait until we are on vacation or a rare chance at a sabbatical to truly rest, we won’t find it refreshing. These are meant to be practices spun into and through our chaotic lives to provide an alternative to the hectic pace our culture espouses.  

With the dawn of each new year, I spend time prayerfully considering a theme that God might have for me. Sometimes this eventually comes as a phrase or a word that I spend time throughout the year focusing on and journaling about. This past January, the word I received was “grateful.” I genuinely feel that I am a positive person and pretty grateful already, so I wasn’t super excited about it, but I wrote it down and went about my year.

However, as I reflect back on these past 11 months, there are so many moments for which I am truly grateful, even though they were extremely hard at the time (and some continue to be).  There are moments of loss in this year, but gratitude in that our family could travel and be there with the loved ones prior to their passing. There are moments of extreme challenges and changes in life, but gratitude to find myself doing things I love with the people I love the most.   

As we head into the upcoming seasons, I know this is hard for many, sweet for some, and stressful for most :-)  I am blessed to have had a prompting in January that helped prepare me for my own journey this year as it has allowed me to build gratitude into my daily/weekly rhythms and allows for me to reflect during this time of year over the multitude of small events that I would have missed amidst the normal storms of life.

Allow me to share just a few practices that have helped me this year… and consider which ones (or others) you might be able to incorporate into your daily routine this coming season to help you through it ๐Ÿ™‚

  • At dinner, have each person share something from their day that they are grateful for.
  • Take a moment during the day to pause. Set an alarm or use a tool like the One Minute Pause App to spend 1-2 minutes during your day to just breathe!
  • Practice Benevolent Detachment.
  • Journal… I know it takes time, but just a few notes allows your soul space to reflect.
  • Take one day (or one morning) a month to get away from the keyboard and get outside.
  • Don’t watch the news (or limit your intake)... We all know that news that sells is mostly bad, but it expands your worries and concerns to things you cannot control.
  • Spend time with your neighbors and those people around you… most people are pretty reasonable when you get to know them… not all, but most *grin.*
  • Read a book that challenges your assumptions around resources. (e.g. I recently read “A Beautiful Constraint” by Adam Morgan and Mark Barden… which made me grateful even for constraints within my life/business as they provide motivation for creativity and a chance to embrace an abundance mindset,)
  • [Insert your own - exercise, time outside, Yoga, meditation, listening to worship music in the morning, etc.]

My friends… may you find ways to incorporate small amounts of gratitude and rest into your rhythms. I pray blessings over each of you as we head into this special season and especially as we head into December and reflect on how the God of the universe came to join us for a time (Talk about abundance of resources/creativity at our fingertips!)  

May your journey in the next few months have moments of gratefulness and sweetness, even amidst the pain!



To learn more about us and to sign up for our monthly newsletter packed with resources and updates, click here!

1 0

The Mobilization Pipeline: Adapting to New Realities


The mobilization pipeline in mission work refers to the process and strategies employed to recruit, train, send, and support missionaries. Traditionally, this pipeline has been a well-established route for prospective missionaries, guiding them from the initial call to missions through to their deployment and service in the field. However, in the contemporary context, there is a growing sense that this pipeline is undergoing significant changes, raising important questions for both the upcoming generation of potential missionaries and the organizations that facilitate missions.

Before we start, we acknowledge that God is not limited in any way and can do amazing things within a group of people dedicated to following His call in their lives.  His Kingdom is not bound by culture, time, generational trends, or limited resources.  At the same time, many of our peers in this global endeavor are experiencing some shifts that are challenging us to ask better questions in hopes of aligning ourselves with where God is moving.

With that in mind, let's delve deeper into the evolving landscape of the mobilization pipeline:


The Drying Springs: The Changing Face of Recruitment

There is a widespread sense that the traditional avenues for mobilizing new missionaries are becoming less effective than in the past.  This might not be a “good” or “bad” thing, but might indicate a shift in how we recruit and prepare.  Here are just a couple of theories as to why this might be happening:

  1. Cultural Shifts:
    The upcoming generation often holds different values and expectations regarding career, calling, and lifestyle, which might not align with the traditional concept of lifelong missionary service.  Church philosophies are also shifting and in some cases are placing less emphasis on equipping people to go on long-term missions.

  2. Economic Challenges:
    Financial burdens, including student debt and rising living costs, can make the prospect of long-term missions daunting for younger individuals.

  3. Diverse Opportunities for Impact:
    Today’s generation is often acutely aware of the diverse ways they can make a significant impact without leaving their home country, leading to a broader view of what ‘mission’ can mean.


The Emerging Generations: Poised for Impact

While there are challenges, the upcoming generations (GenZ and beyond) are uniquely positioned to contribute positively to mission work.  Some of the key elements of this include (but are not limited to):

  1. Global Awareness:
    Growing up in a connected world, they have an innate global awareness and multicultural sensitivity that previous generations had to learn.
  2. Adaptability and Innovation:
    This generation is often adept at adapting to change and leveraging technology and innovation in various aspects of life — traits that can be invaluable in modern mission work.
  3. Passion for Purposeful Work:
    Many young people are driven by a desire to engage in work that makes a tangible, positive difference in the world — a mindset that aligns with the core of mission work.


Challenges and Opportunities: A New Missionary Mindset

The traditional values of “packing your coffin” and committing to lifelong service in a far-off land don’t resonate with many of today’s prospective missionaries. But this doesn't equate to a lack of commitment or willingness to sacrifice. Instead, it may signal a desire for a different kind of engagement:

  1. Short-Term and Specialized Missions:
    There is a growing interest in shorter, more focused mission engagements that leverage a person's unique skills and passions.
  2. Bi-Vocational Missions:
    The concept of combining a ‘secular’ career with mission work is increasingly popular, reflecting a holistic understanding of vocation and service.
  3. Local and Global Synergy:
    The new generation often sees the interconnectedness of local and global issues and may be drawn to models of missions that address systemic and global issues from both a local and an international perspective.


Reimagining the Pipeline

Given these evolving realities, mission agencies and churches are faced with the crucial task of reimagining the mobilization pipeline:

  1. Flexible Models of Service:
    Creating pathways for service that allow for varied lengths of commitment and diverse roles could make missions more accessible to a broader range of individuals.
  2. Holistic Support Systems:
    Addressing the economic and psychological barriers to missions by offering robust support, including financial planning, mental health resources, and ongoing professional development.
  3. Intentional Discipleship and Mentoring:
    This one won’t be a surprise… as it’s always been key for success: Investing in relational, long-term discipleship and mentoring that prepares individuals holistically for the challenges of mission work, which we can’t forget while we shepherd the next generation into their God-ordained work, regardless of location.
  4. Finding Leadership Paths:
    Create feedback paths to learn from those already in your pipelines and recruit staff members in the generation you are trying to reach (and give them a leadership role).  While many organizations are decades, and in some cases centuries, old… ideas are not limited to those in any generation.  Intentionally engage your staff or bring in leaders to help shape your organization for the next 20-100 years.  


Concluding Thoughts

The changes in the mobilization pipeline represent both challenges and opportunities. While the traditional model may be under strain, the shifting landscape opens the door to new, potentially more effective and contextually relevant forms of mission engagement.

This is an exciting opportunity to re-imagine sending within your own context.  Therefore, in this time of change, our prayer is that mission organizations and churches approach the task of mobilization with creativity, grace, and a deep-seated commitment to equipping the next generation of missionaries to participate in God’s work in the world in fresh and faithful ways.

As Henry Blackaby once wrote, “For you to do the will of God, you must adjust your life to Him, His purposes, and His ways.”  May we be people who are constantly seeking God first and willing to ask hard questions or evaluate ourselves to align with where He is working.

0 0

Western Missions: Navigating a Changing Landscape


As we continue to look at the tensions and the shift we sense in the world, I wanted to dive a bit deeper into this from a Western perspective.  

In the context of missions and global outreach, a noticeable transformation is underway, particularly in Western churches and mission agencies. This shift is marked by a reevaluation of traditional strategies and a responsiveness to the new ways God appears to be working around the world. Below, we delve deeper into this evolving landscape and the factors contributing to this shift.

The Retreat and Reevaluation

In the post-Covid world, a significant trend has been observed: many Western agencies have pulled back from various countries, sometimes entirely. This has several contributing factors, including:

  1. Health and Safety Concerns: The Covid-19 pandemic brought with it new layers of complexity related to health and safety that have forced many organizations to reconsider where and how they operate.
  2. Political and Social Instability: In an increasingly unstable global political landscape, some countries have become less hospitable to Western missionaries.
  3. Economic Constraints: Financial struggles due to the pandemic have caused many organizations to tighten their budgets, which has a direct impact on foreign missions.

The Rise of Local Movements

In contrast to this Western retreat, there is significant growth in local, indigenous movements, especially within countries that have traditionally been resistant or closed to Western influence. This is a change we should celebrate!  These movements are characterized by:

  1. Local Leadership: These movements are often led by individuals from within the community, who understand the culture and context deeply.
  2. Cultural Relevance: Because of its indigenous nature, locals are often more adept at communicating the gospel in ways that are culturally relevant and sensitive.
  3. Sustainability: Local movements are not dependent on foreign support and are often more sustainable in the long run.
  4. Access to Closed Countries: Local leaders often have access to regions that Western missionaries might find difficult to enter or work within due to various restrictions.

Wrestling with New Roles

As Western agencies observe this shift, they are grappling with several important questions:

  1. Partnership over Paternalism: How can Western churches and agencies move from a paternalistic model to a partnership model, coming alongside and supporting these indigenous movements rather than leading them?
  2. Resource Allocation: How can Western churches best use their resources (financial, educational, etc.) to empower and support these local movements?
  3. New Models of Engagement: What new, innovative models of engagement might be effective in this changing landscape? This might include short-term specialized teams, virtual training and discipleship, or business-as-mission strategies.

Challenges in this Shift

This change is not without its challenges for Western missions:

  1. Loss of Control: Moving to a partnership model often means relinquishing control, which can be challenging for organizations used to leading initiatives.
  2. Relearning and Unlearning: Western agencies might need to unlearn some longstanding practices and relearn how to operate within a different paradigm.
  3. Navigating Diverse Theologies and Practices: Partnering with indigenous movements might mean engaging with Christians who have different ways of understanding and practicing their faith.

Real-World Example:

As we challenge ourselves, consider some practices that might just be assumed within your organization.  One example that I’ve heard a few times is the requirement of full-time missionaries to be an employee of a US-based organization.  As Latin America and the Global South are rising in mobilization, take time to consider how you might adjust this practice in order to partner and help guide non-US based missionaries as they head into the field while wisely balancing the cost/benefit of doing so within your own organization.

Concluding Thoughts

The shifting landscape of Western missions is a poignant reminder that the work of God is not confined to any one culture or strategy. It seems clear that a significant part of the Western church’s role moving forward will be learning how to effectively and humbly partner with what God is already doing through local movements around the world.

In this season of change, our prayer should be for Western missions to be marked by humility, a willingness to learn, and a steadfast commitment to unity and partnership in the furtherance of the Gospel. Would you join us in this prayer?

Do you have other thoughts on this shift? We'd love to hear them in the comments.


0 0

Embracing Change: The Evolving Landscape of Mission Work

Navigating the Tensions of a Shifting Mission Field

One of my favorite quotes is “Change is the only constant in life.” (Heraclitus 535 BC)

Change is challenging, isn't it? If your instincts align with mine, you might find that you have a somewhat inherent resistance to change. Our human nature is often predisposed to avoid it and yet, change is a fundamental aspect of life. We like others to change more than ourselves, right?

However, here lies the conundrum. In recent months, as we’ve had conversations with mobilizers and agencies, a recurring theme continues to emerge, suggesting we might be amidst a significant shift in missions. Knowing my own inclination to resist change, this notion both challenges and invigorates me, particularly as I learn more about how various organizations are thoughtfully adapting.

Before we get too far, it’s worth acknowledging that numerous, insightful individuals are wrestling with this topic as well. Given the vast scope of the subject, I won't attempt to present a universal solution. Rather, I aim to highlight some of the tensions I’ve been hearing and experiencing in hope that this will invite you to engage as well—to question, reflect, and discern where God might be directing us. 

I invite you to share your perspective or help draw attention to elements I may have overlooked.

A Couple of Important Caveats:

Firstly, these tensions in the realm of missions indicative of the complex nature of the realities we face. These are not binary choices or “either-or” scenarios. Rather, we are called to navigate the world, holding these tensions in balance, while wrestling with where God has called us, both as individuals and as part of a larger organization or tribe.

Secondly, it is important to clarify that some of the following statements are generalized observations. They may not resonate universally across all cultures or communities. They are, however, reflective of the challenges and experiences regularly arising in our conversations, and thus, merit consideration.

So let’s explore some of these emerging tensions below.

Western Missions: A Change in Direction?

  • Western churches appear to be shifting away from traditional methods of sending missionaries. In the post-Covid world, Western agencies have retracted from numerous countries.
  • However, local movements within these countries are witnessing extraordinary growth and discipleship, especially in countries that are traditionally closed to Western influence.

โ€‹This duality raises a compelling question: Is the locus of Christian missions shifting? And if so, how do Western organizations fit into this new paradigm?

The Mobilization Pipeline: Drying Up or Primed for Change?

  • Traditional pipelines within mobilization are seemingly becoming less effective than before.
  • Yet, the upcoming generation(s) seem uniquely poised to make a significant global impact.

These young hearts yearn to enact meaningful change in the world, yet there seems to be a noted lack of resiliency within this generation. The notion of ‘packing up your coffin’ and committing one’s life to a singular mission in a foreign land appears to be waning. How do we reconcile this paradox, and what new forms of engagement might emerge?

The Short-term Approach: A Shift in Focus?

  • There appears to be a movement toward more intentional, focused missions—a 'scalpel' approach rather than a 'flashlight'.
  • The good news is that it appears we are learning lessons from content like When Helping Hurts or Toxic Charity.

โ€‹However, as we hopefully navigate towards more sustainable and meaningful impact, does this bring its own set of challenges? What are the implications of this trend, and how does it affect the way missions are designed and executed?

The Core of Our Identity: Mission or God?

  • In our zeal to serve, there’s a profound question emerging: Has our identity become more intertwined with the mission rather than with God Himself?
  • This is a sobering reflection for anyone involved in missions. It calls us back to the foundation of our faith and prompts us to continually evaluate where our true devotion lies.

A Summary of these Shifts

In sharing these tensions, this post is an invitation for all of us to grapple with the changes we perceive, to ask challenging questions, and to prayerfully seek God’s direction in this evolving landscape. After all, we are participants in God’s grand narrative, called to faithfully serve while continually adapting to the changing tides of our world. 

Did we miss other tensions that you are facing?  Are there other perspectives or thoughts that you would like to share? Please join our conversations at Missions Made Simple as we would love to hear your thoughts and perspectives.

And if you, by chance, have insights or have navigated these tensions successfully, please share your wisdom with us!  

This is a space of exploration, and your voice matters. Let’s journey through these changes and uncertainties together, with open hearts and a steadfast faith.



0 0